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Lesson Planning

This guide shows you how to create lesson plans, organize your teaching topics, and track your curriculum coverage throughout the term.

Lesson Planning Workflow​

START: Lesson Planning (For Teachers)
         │
         ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 1: Create Lesson Plan                                  │
│  ──────────────────────────                                  │
│  Add basic details:                                         │
│  • Title ("Introduction to Quadratic Equations")            │
│  • Date and time                                             │
│  • Class (Form 3A Sciences)                                 │
│  • Duration (40 minutes)                                     │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 2: Add Learning Objectives                             │
│  ───────────────────────────────                             │
│  What will students learn?                                  │
│  • "Solve quadratic equations using factorization"          │
│  • "Identify parts of a quadratic equation"                 │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 3: Plan Activities                                     │
│  ───────────────────────                                     │
│  Break down the lesson:                                     │
│  • Introduction (5 min)                                      │
│  • Direct teaching (15 min)                                  │
│  • Practice (15 min)                                         │
│  • Wrap-up (5 min)                                          │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 4: Attach Resources (Optional)                         │
│  ──────────────────────────────────                          │
│  Add teaching materials:                                    │
│  • Worksheets (PDF)                                          │
│  • Slides (PowerPoint)                                       │
│  • Video links                                               │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 5: Submit for Review (if required)                     │
│  ───────────────────────────────────────                     │
│  • Submit to Head of Department                             │
│  • Wait for approval or feedback                            │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
┌─────────────────────────────────────────────────────────────┐
│  STEP 6: Teach & Complete                                    │
│  ────────────────────────                                    │
│  After the lesson:                                          │
│  • Mark as completed                                         │
│  • Add reflection notes                                      │
│  • Track curriculum coverage                                 │
└──────────────────────────┬──────────────────────────────────┘
                           │
                           ▼
                  LESSON COMPLETE ✓

Why Use Lesson Planning?​

Lesson planning in the system helps you:

  • ✅ Organize your teaching for the term
  • ✅ Track which topics you've covered
  • ✅ Share plans with supervisors for review
  • ✅ Ensure curriculum coverage
  • ✅ Reference past lessons for future planning
  • ✅ Attach resources (worksheets, slides, videos)

Accessing Lesson Plans​

For Teachers​

  1. Go to Academics → Lesson Planning
  2. Your assigned subject classes are listed
  3. Click on a class to view/create plans

Or:

  1. Go to My Classes from your dashboard
  2. Select a subject class
  3. Click the Lesson Plans tab

For Administrators​

  1. Go to Academics → Lesson Planning
  2. Filter by:
    • Teacher
    • Subject
    • Grade Level
    • Department
  3. Review and approve lesson plans

Creating a Lesson Plan​

Adding a New Lesson Plan​

  1. Go to Academics → Lesson Planning
  2. Select your subject class
  3. Click + New Lesson Plan
  4. Fill in the details:
FieldWhat to EnterExample
TitleLesson topic"Introduction to Quadratic Equations"
DateWhen you'll teach it12 Feb 2025
PeriodWhich period/timePeriod 2 (09:00-09:40)
DurationHow long40 minutes
ClassAuto-filledForm 3A Sciences
  1. Continue to the next sections...

Learning Objectives​

Specify what students should learn:

  1. Click + Add Objective
  2. Write clear, measurable objectives:
    • ✅ "Students will be able to solve quadratic equations using factorization"
    • ✅ "Students will identify the parts of a quadratic equation"
    • ❌ "Students will understand quadratics" (too vague)

Example Objectives:

SubjectTopicObjective
MathematicsQuadraticsSolve equations by factorization
EnglishEssay WritingWrite a 5-paragraph essay with thesis
SciencePhotosynthesisExplain the process and identify key factors

Lesson Activities​

Plan what you'll do during the lesson:

  1. Click + Add Activity
  2. For each activity, enter:
FieldExample
ActivityIntroduction / Direct Teaching
Duration10 minutes
DescriptionReview previous lesson on linear equations
ResourcesWhiteboard, previous worksheets

Example Lesson Structure:

TimeActivityDescription
5 minIntroductionRecap linear equations, introduce quadratics
15 minDirect TeachingExplain standard form ax² + bx + c = 0
15 minGuided PracticeWork through examples together
5 minWrap-upSummary and homework assignment

Adding Resources​

Attach teaching materials:

  1. Scroll to Resources section
  2. Click + Add Resource
  3. Choose:
    • Upload File - Worksheets, slides, PDFs
    • Link - YouTube videos, websites
    • From Library - School's shared resources

Homework Assignment​

If assigning homework:

  1. Toggle Includes Homework on
  2. Enter:
    • Homework description
    • Due date
    • Estimated time to complete

Organizing Your Plans​

Weekly View​

See all your lessons for the week:

  1. Go to Academics → Lesson Planning
  2. Click Week View
  3. See your schedule grid
  4. Drag and drop to reschedule if needed

Monthly Overview​

See the full month at a glance:

  1. Click Month View
  2. See which days have plans
  3. Identify gaps in planning

List View​

See all plans as a list:

  1. Click List View
  2. Filter by:
    • Status (Draft, Submitted, Approved)
    • Date range
    • Topic

Using Topic/Syllabus Mapping​

What is Syllabus Mapping?​

Link your lessons to curriculum topics to track coverage.

Linking to Syllabus​

  1. When creating a lesson plan
  2. Find the Curriculum Topic field
  3. Select the topic from your syllabus:
    • Unit 3: Quadratic Equations
      • 3.1 Standard Form
      • 3.2 Factorization
      • 3.3 Quadratic Formula
  4. The system tracks which topics you've covered

Viewing Coverage​

To see your curriculum coverage:

  1. Go to your subject class
  2. Click Curriculum Coverage
  3. See:
    • ✅ Topics covered (with lesson links)
    • ⏳ Topics in progress
    • ❌ Topics not yet covered
    • Progress percentage

Lesson Plan Status​

Understanding Status​

StatusMeaning
DraftWork in progress, not submitted
SubmittedSent for review/approval
ApprovedReviewed and approved by HOD
Needs RevisionFeedback given, changes needed
CompletedLesson has been delivered

Submitting for Approval​

If your school requires lesson plan approval:

  1. Complete your lesson plan
  2. Click Submit for Review
  3. Your Head of Department will receive it
  4. Wait for approval or feedback

After Approval​

Once approved:

  • The plan is locked from major edits
  • You can still mark it as completed
  • You can add reflection notes after teaching

During and After the Lesson​

Marking as Completed​

After you've taught the lesson:

  1. Open the lesson plan
  2. Click Mark as Completed
  3. Optionally add:
    • Reflection: What went well, what to improve
    • Attendance note: How many students present
    • Actual duration: If different from planned

Adding Reflections​

Reflections help you improve:

  1. Open a completed lesson
  2. Click Add Reflection
  3. Answer prompts like:
    • What worked well?
    • What would you change?
    • Did students meet objectives?
  4. Save your reflection

Copying and Reusing Plans​

Copying a Lesson Plan​

To use a previous plan as a template:

  1. Open the lesson plan
  2. Click Copy or Duplicate
  3. Modify for the new date/class
  4. Save as a new plan

Using Templates​

Create templates for common lesson types:

  1. Go to Lesson Planning → Templates
  2. Click + Create Template
  3. Set up your standard structure
  4. Save the template
  5. When creating new plans, click From Template

For Department Heads​

Reviewing Lesson Plans​

  1. Go to Academics → Lesson Planning
  2. Click Awaiting Review
  3. See plans submitted by your teachers
  4. Click on a plan to review
  5. Choose:
    • Approve - Plan is acceptable
    • Request Revision - Add feedback for changes
    • Comment - Add suggestions without requiring changes

Monitoring Coverage​

  1. Go to Academics → Lesson Planning
  2. Click Department Overview
  3. See:
    • Plans submitted per teacher
    • Curriculum coverage per subject
    • Approval status

Reports​

Available Reports​

ReportWhat It Shows
Teacher SummaryAll plans by a teacher for a period
Subject CoverageTopics covered vs. syllabus
Weekly ScheduleAll lessons for the week
Approval StatusWhich plans are pending review

Generating a Report​

  1. Go to Academics → Lesson Planning
  2. Click Reports
  3. Select report type
  4. Set filters (date range, teacher, subject)
  5. Click Generate
  6. View on screen or export to PDF/Excel

Tips for Success​

Plan Ahead

Create lesson plans at least a week in advance. This gives you time to prepare resources and allows for review if required.

Use Templates

If you teach the same lesson to multiple classes, create once and duplicate. Save common structures as templates.

Link to Syllabus

Always link your lessons to syllabus topics. This helps track coverage and ensures you don't miss anything.

Add Reflections

Take 2 minutes after each lesson to note what worked. Your future self will thank you.

Frequently Asked Questions​

Do I have to get my lesson plans approved?​

This depends on your school's policy. Some schools require HOD approval, others don't. Check with your administration.

Can I edit an approved lesson plan?​

Minor edits may be allowed, but major changes might need re-approval. This depends on your school's settings.

What if I don't finish a lesson as planned?​

Mark it as partially completed and create a follow-up lesson. Add notes about what wasn't covered.

Can parents see my lesson plans?​

Usually no - lesson plans are internal. Only teachers and administrators can view them by default.

How do I handle combined classes?​

Create one lesson plan and tag both classes, or duplicate the plan for each class.

Can I import lesson plans from Word documents?​

Currently, you'll need to copy and paste the content. Direct import may be available in future updates.

Troubleshooting​

ProblemSolution
Can't create lesson planMake sure you're assigned to teach the class
Topic not in syllabus listAsk admin to update syllabus/curriculum setup
Can't edit approved planContact HOD to unlock or request revision
Resources won't uploadCheck file size limits and supported formats
Missing periods/timesTimetable may not be set up - contact admin

What's Next?​

After setting up lesson plans:

  1. Create Assessments → - Plan tests and exams for your lessons
  2. Record Grades → - Enter marks from assignments
  3. Return to Academics Overview →

Need Help?​

If you need assistance with lesson planning:

  • Contact your Head of Department
  • Speak with the academic coordinator
  • Reach out to your system administrator